EventsCoordinator ArizonaStateUniversity Campus:Tempe JR125938 EndDate:September22,2026 MinimumQualifications: Bachelor'sdegreeandseven(7)yearsofexperienceappropriatetotheareaofassignment/field;OR,Anyequivalentcombinationofexperienceand/ortrainingfromwhichcomparableknowledge,skillsandabilitieshavebeenachieved. JobDescription: PayRate:$50,000-$52,000salary;DOE Schedulesandcoordinatesvarioustypesofmeetings,specialevents,conferencesandservicesfornumerouscampusesand/orcommunityorganizations.Arrangesallaspectsofeventssuchasroomreservations,mallreservations,technicalarrangements,staffing,andothervariousservicesandlogisticsfortheMemorialUnionandStudentPavilion.ResponsibleforpolicyandprocedureformulationandimplementationofEventandMeetingServicesmanagement. EssentialDuties: Booksandschedulesmultiplefacilitiesandservicesforusebycampusandoutsideorganizations;preparescontract,determiningfeesandtermsofcontract. Coordinateswithclientstodeterminetechnicaland/orotherspecialrequirementsneededforevent;determinesresourcesavailablesuchasequipmentorlaborandcompareswitheventrequirements. OverseesandmonitordailyoutdoorMallprogramactivitytoestablishrapport,providecustomerservice,andenforcepolicies. ServesasaprimaryreferencesourcetoassistdepartmentsandemployeesinresolvingdiscrepanciesorproceduralproblemsutilizingknowledgeofEventandMeetingServicesarea;respondstotechnicaladministrativequestionsensuringnecessaryfollow-upisperformed. Providesassistanceandinformationtofaculty,staff,students,andoutsideorganizationsregardingfacilityuse,servicesandcapabilities;maintainscontactwithpatronsorclientsviaface-to-faceinteraction,Zoom,video-call,telephone,emailorwrittencorrespondence.Servesasvenuerepresentativebyrespondingtoclients’questionsorcomplaints. Collaboratewithmanagementtoanalyzeriskanddevelop,prepare,andimplementsafetyandsecuritypoliciesandproceduresforallevents. WorkcollaborativelyacrossvariousdepartmentswithintheUniversityandwithpopulationsandgroupstoachieveobjectives Providecustomerservicesandactasaliaisontofaculty,staff,students,alumniandthepublic. Prepareswrittenreportsandmaterialsonservices,usageandfacilityoperations. Maintainsaworkingknowledgeofthehospitalityindustry,newdevelopmentsandtrends,andwhereapplicable,makerecommendationstokeepourprogramcompetitiveandcurrent. ParticipatesinweeklymeetingswithOperationsandCateringStafftoensureset-uprequestsandmeetingconferenceneeds. SupportsOperationalstaffwitheventandbuildingoperationswhenneeded. Regularactivitiesrequireabilitytoquicklychangeprioritieswhichmayincludeand/oraresubjecttoresolutionofconflicts Representsuniversityinpublicrelations/liaisoncapacityonmattersrelatingtoeventsandatdepartmentmeetings.ActsasresourcetostudentsandstaffoneventplanningprocessfortheUniversity. MaintainseffectivecomputersupportforoursoftwareprogrambyworkingwithvendorsandUniversityTechnologyOfficestaff. Coordinatesdepartmentalbannerframereservationsincludingpromotion,reservations,physicalintakeanddeployment,andrecyclingofbanners. HelpspromoteSpirit,Pride,andTraditionamongcolleaguesandstudentsbyimplementingandparticipatinginprogramsthatpromotethesevalues. Performsfunctionsrelatedtospecificfacilityassignedsuchastrackingeventattendance,developmentofwebsite,brochures,orotherpromotionalmaterialsandcollateral. Includessomeeveningsandweekends,androtationalon-callsupportofoperations. Otherdutiesandresponsibilitiesasassigned. Knowledge,SkillsandAbilities: Knowledgeinscheduling,operations,andconferenceplanning.Knowledgeofsupervisorypracticesandprinciples.Knowledgeoftechnicalrequirementsforvariousevents.Skillinpublicrelationsandhandlingcomplaints.Skillinorganizationrequiredcoordinatingseveraleventssimultaneously.Skillineffectivecommunication,bothverbalandwritten. DesiredQualifications: Experienceutilizingeventschedulingsoftware-Mazevo Experienceutilizingeventdiagrammingsoftware Professionallyrepresentdepartment/program WorkingEnvironment: Workinanofficesettinganduseofficeequipment Sitorstandforprolongedperiodsoftime DepartmentStatement: TheMemorialUnion,orMUasitisfamiliarlycalled,servesasthecampuscommunitycenterforstudents,faculty,staffandguestsofArizonaStateUniversity.Thefour-levelbuildingfeaturesavarietyofprograms,servicesandopportunitiesforstudentinvolvement.TheMUalsoservesasthecentralmeetingandconferencecenterforregisteredstudentorganizations,campusdepartmentsandatvarioustimesoftheyear,fororganizationsandcommunitybusinesses.Sinceopeningitsdoorsin1956,theMUhasundergoneseveralrenovationprojectsaswellasseveraladditionstooriginalstructure,mostrecentlyin2008.Todaythebuildingtotalsabout253,000squarefeetwhichservesagrowingstudentbody. ASUStatement: ArizonaStateUniversityisanewmodelforAmericanhighereducation,anunprecedentedcombinationofacademicexcellence,entrepreneurialenergyandbroadaccess.ThisNewAmericanUniversityisasingle,unifiedinstitutioncomprisingfourdifferentiatedcampusespositivelyimpactingtheeconomic,social,culturalandenvironmentalhealthofthecommunitiesitserves.Itsresearchisinspiredbyrealworldapplicationblurringtheboundariesthattraditionallyseparateacademicdisciplines.ASUservesmorethan100,000studentsinmetropolitanPhoenix,Arizona,thenation'sfifthlargestcity.ASUchampionsinclusiveexcellence,andwelcomesstudentsfromallfiftystatesandmorethanonehundrednationsacrosstheglobe. ASU is a tobacco-free university. For details visit Allqualifiedapplicantswillreceiveconsiderationforemploymentwithoutregardtorace,color,religion,sex,nationalorigin,disability,protectedveteranstatus,oranyotherbasisprotectedbylaw. NoticeofAvailabilityoftheASUAnnualSecurityandFireSafetyReport: Incompliancewithfederallaw,ASUpreparesanannualreportoncampussecurityandfiresafetyprogramsandresources.ASU’sAnnualSecurityandFireSafetyReportisavailableonlineat .YoumayrequestahardcopyofthereportbycontactingtheASUPoliceDepartmentat480-965-3456. RelocationAssistance–Forinformationaboutschools,housingchildresources,neighborhoods,hospitals,communityevents,andtaxes,visit ASU’scomprehensivebenefitspackageisakeypartofyourtotalcompensation.VisittheASUCompensationEstimator Employment Verification Statement: ASU conducts pre-employment screening which may include verification of work history, academic credentials, licenses, and certifications. Background Check Statement: ASU conducts pre-employment screening for all positions which includes a criminal background check, verification of work history, academic credentials, licenses, and certifications. Employment is contingent upon successful passing of the background check. FingerprintCheckStatement: Thispositionisconsideredsafety/securitysensitiveandwillincludeafingerprintcheck.Employmentiscontingentuponsuccessfulpassingofthefingerprintcheck. #J-18808-Ljbffr
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